Case Study: My Experience With Industrial
Improving your Procurement Functions
Being the person responsible for procurement in a company places you in charge of one of the most critical aspects of its success. Your main duty is to ensure that every item necessary for work to be done in different departments is available and that you operate within the designated budget. You could be aware of all your duties, but there are times when a reminder is welcome. Some of those mistakes are made in your daily duties which could jeopardize progress in your department. By addressing them, your work becomes much easier to perform.
You may have developed conflicts in your relationships with the suppliers. It is important that you get along with your suppliers out there. The fastest way to spoil those relationships is to insist on receiving the lowest prices on each item. Your motivations may be to protect your business, but they too need to do the same. You therefore need to be more tactful in your approach, and know when to ask for lower prices, and when to take their offer. It is not wise to insist on the lowest prices from all suppliers as you will develop a reputation. You should instead think of the long term relationship. When you agree on better prices for both parties, they will strive to ensure timely deliveries, more discounts and other offers, and better handling of your items. All your demands for better prices should always be for reasonable figures.
Another mistake is not being aware of any changes in the market. Prices may have changed, and you are not aware. A supplier will let you remain ignorant and pay the older higher prices. You, therefore, need to be aware of the developments in the procurement world.
You should also not fail to utilize technology. Technology has introduced changes in the procurement world that make operations run smoother, and help identify new opportunities for growth. You need to bring along your company to the new age. Technology allows you to minimize your expenses, and make your operations more efficient. Those who made the switch to using digital invoices no longer have printing and delivery expenses. You will also receive your payments much faster. Procurement processes can benefit from the digitization of their processes through the use of robust procurement systems. Those incorporate all the activities of the department, and even connect with the suppliers online. It eases the tasks such as placing orders, tracking their delivery, making payments online, and managing your inventories better.
Seeing as procurement caters to all other sectors of an organization, making changes to improve your procurement processes means the business will benefit as a whole.
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